Job Description

Position Summary:

The Irvine Spectrum Center’s Office Administrator / Retail Assistant serves as the first impression at the reception desk, managing the daily flow of the property management office. Key duties include providing excellent service to visitors and callers, managing administrative workflows (mail, collecting merchant sales/insurance), coordinating public non-commercial expressive activity (freedom of speech program), overseeing office logistics, supporting the Vice President & General Manager, assisting Specialty Retail, and acting as a main liaison for merchant partners.

Key Responsibilities:

• Greets internal and external customers courteously, fielding walk-ins, phone, or email inquiries and routing as appropriate
• Cultivates and maintains excellent relationships with tenants and key vendors
• Serves as administrative assistant to Vice President & General Manager, including calendar and contact management, meeting scheduling, reservations, travel, and special projects as needed
• Serves as the administrator of management office logistics, including equipment and supply inventory, mail distribution, rent and insurance collection, kitchen, lobby, and conference room organization 
  Inputs and verifies merchant sales into accounting software systems
• Prepares memos, letters, correspondence, and makes copies
• Manages and reports on the Center’s pedestrian traffic trends
• Manages Non-Commercial Expressive Activity (Freedom of Speech) Program
• Processes invoices, billing adjustments, and purchase orders
• Handles store open/close procedures

Additional Skills:

Preferred Education:

• Bachelor’s degree or equivalent experience

Preferred Years of Relevant Work Experience:

• 1 - 3 years

Additional Requirements:

• Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe
• Notary Public is desired, but not required
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)

Minimum Qualifications / Other Expectations:

  Compensation:

Base Pay Range: $25.34 - $32.36

 

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

 

About Us:
Irvine Company Retail Properties (a division of Irvine Company) has created some of America’s most popular retail centers. Each of our 40 retail centers - including Fashion Island in Newport Beach, Irvine Spectrum Center and The Market Place, as well as neighborhood shopping centers like Woodbury Town Center in Irvine - is meticulously planned and ideally located to support the community it serves.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company , our legacy and our guiding principles .

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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Job Tags

Full time, Work experience placement, Work at office, Local area,

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