Job Description

Summary:

We are seeking an Administrative Assistant to support several Sr Managers in our Creative Operations organization. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions.

Title: Executive Assistant 
Location: Hybrid onsite schedule in Cupertino, CA
Duration: 12 Months (with possible extension)

Job Summary
We are seeking an Administrative Assistant to support several Sr Managers in our Creative Operations organization. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions.

Primary Responsibilities

Responsibilities will include but are not limited to:
• Assist Creative Operations senior leaders and their teams with administrative tasks.
• Heavy calendar management. Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners.
• Adjust schedules due to changes from conflicting meetings that come up last minute.
• Liaise with executive admins to coordinate scheduling of key leadership meetings
• Arrange domestic and international travel and process expense reports as needed.
• Assist with note-taking in select meetings and help drive post-action items
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business off- sites, and Town Hall meetings.
• Occasional increased durations of walking and standing, and lifting and carrying of items up to 25 pounds.The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.
• Liaise with local site teams and corporate meetings and events teams as needed
• Answer correspondence and redirect as needed to appropriate team members
• Assist with communicating team updates

Key Qualifications:
• 4+ years experience supporting Sr Manager level or higher discipline leads and/ or cross-functional teams in an administrative / coordination capacity
• Experience working with / understanding the needs of creative organizations
• Experience collaborating with distributed teams — the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
• Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams
• Comfortable operating as part of a greater team of administrative assistants that support one another
• Strong attention to detail and accuracy
• Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes 
• Works effectively with minimal guidance and supervision, and can independently problem solve
• Adept and professional in communication with cross functional stakeholders and senior management
• Consistently adapts/improves their processes to get things done more effectively
• Discretion in handling confidential materials and issues
• Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages)
• Experience with virtual collaboration tools (Quip, Slack, Webex)
• Willingness to be available after business hours on occasion
• Education: Bachelor's degree or equivalent experience

 

 

A reasonable, good faith estimate of the minimum and maximum for this position is $56-58.32 Hourly on w2.

 

Benefits will also be available and details are available at the following link: 

 

I am looking forward to speaking with you today.

About us:

Harvey Nash is a national, full service talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.

Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees.

We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide.

For more information, please visit us at 

 

Thanks & Regards,

Anil Raj

Sr. IT Recruiter

[email protected]

 

Job Tags

Hourly pay, Full time, Local area, Worldwide,

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